How to Handle Last-Minute Changes to Your Wedding Flowers
The reality of wedding planning is that things don’t always go as expected. Last-minute changes are bound to happen—yes, even with your flowers. Whether it’s a sudden shift in weather, a venue or date change, or a last-minute adjustment to your wedding party size, there are tons of unexpected reasons why you’d need to make last-minute changes to your wedding flowers.
So what do you do when that happens? We're covering exactly how to navigate those changes and how to communicate them with your florist.
1. Stay Clam
Before reaching out to your florist team about any last-minute changes, take a moment to get calm and collected. It’s important to have a clear understanding of what specific changes need to be made and an idea of possible alternatives. Coming into the conversation with a level head makes it easier to talk through solutions and explore all of your options together.
2. Communicate with Your Florist ASAP
Once you’re clear on any changes that need to be made, you’ll want to communicate them with your florists ASAP. We understand that plans can change, so at Flowers Valley we offer flexibility with adjustments to your floral order up to a month prior to your big day. But it's best to communicate changes as early as possible so we can ensure everything looks perfect on your big day. You can adjust your order up to a month prior to your big day.
3. Remain Open Minded
Weddings can be unpredictable, and last-minute changes are sometimes unavoidable. That’s why most florists have a plan in place for handling these shifts. When it comes to things like weather or timeline changes, these typically just require some logistical rearranging and can be made closer to your wedding date.
That’s not necessarily the case when it comes to changes involving aesthetics. If you’re attempting to switch up your floral design or adjusting the number of arrangements needed, that’s where things can get a bit trickier. An experienced florist will likely have backup options, but staying open-minded is key.
If you’re changing up your vision late in the game, they may suggest similar blooms in the same color family, in-season alternatives, or mixing in greenery and non-floral elements to get the vibe you're going for.
4. Have a Back-Up Plan in Place
We can't emphasize enough how important it is to have a backup floral plan in advance. That means planning for any unexpected curveballs like bad weather—yes, even if the forecast looks clear. Talk through potential “what if” scenarios with your florist ahead of time so there’s a plan in place. That way, if anything does change last minute, you're not scrambling to figure out a whole new setup.
5. Lean on Your Wedding Vendors
Having a talented team of vendors is one of the best ways to keep your wedding day stress-free. They’ll be able to manage last-minute fixes and take the stress off of your plate whether it be the month before your wedding or on the actual day.
Lean on your planner, florist, and the rest of your vendor crew—they’re experts for a reason. Trust them to manage the behind-the-scenes fixes so you can stay present and focus on making memories.
Need A Wedding Florist You Can Trust?
The vendor hiring process is one of the most important decisions you’ll make during your wedding planning process. Your team of vendors is key to pulling of a smooth and stunning celebration. If you’re still searching for experienced florists in the San Francisco area, Flowers Valley has you covered!
With over 15 years of experience, our team specializes in creating luxury floral designs in the San Fransisco Bay area. We work closely with each couple to create stunning, personalized florals that will make your special day unforgettable. Contact us today for a custom floral visualization, and let's bring your floral dreams to life.
