Inside the Floral Design Process: How Flowers Valley Brings Your Wedding Vision to Life

Planning a wedding involves a long list of tasks, and even with an amazing team of vendors, many couples still feel a little lost. Our goal is to leave you feeling prepared, confident, and excited every step of the way. To help make sure only minimal surprises, if any, pop up during the floral design journey, giving you a sneak peek into our floral design process.  

Whether you’re just starting to think about floral design or already deep in the process but feeling a bit overwhelmed, you’re not alone! From the first consultation to custom design concepts, here’s an inside look at Flowers Valley’s floral design process.

1. Initial Call 

Choosing the right florist is essential to achieving your floral vision. Since flowers are a key decor detail, this decision shouldn’t be taken lightly, which is why your initial call is so important. It’s your chance to get on the same page, build a connection, and gauge if you’re comfortable trusting them with your floral design. After all, trust is everything when it comes to your wedding vendors. 

During this call, you'll discuss your floral budget, needs, and vision. It’s also the perfect chance to ask any questions you have. So, be sure to come prepared to make the most of your time together and ensure your vision is communicated and understood.

2. Provide Estimated Pricing for Floral Arrangements

Every wedding is unique, and so is every wedding budget. It’s not enough to simply offer general pricing for each wedding category. One couple might spend $500 on a simple ceremony backdrop, while another may spend $5,000 on a lavish arch. Proving you a generic price list wouldn’t be very helpful in this case. Instead, we take your vision and use that to provide a more accurate estimate for your specific floral arrangements and the total cost range.

This is super helpful before you sign any contracts or dive into the design process. Having a clear idea of your budget and a realistic idea of what your vision will cost upfront will save you from underestimating wedding expenses—one of the biggest mistakes couples make. If you don’t budget properly from the start, you might find yourself scrambling for more funds or simplifying your designs to match your budget. Both options are incredibly stressful, but you can avoid them with a custom estimated price list directly from your florist.

3. Custom Design Concept Mock Up 

When discussing floral ideas over the phone with your florist, it can be hard to fully picture what it’ll look like in real life. For couples who want to see their vision come to life before making any decisions, Flowers Valley offers a custom design concept for $150 (which will be deducted from your total if you book with them). This gives you a visual sneak peek at your wedding florals, with detailed design ideas and honest pricing. A well-crafted design mock-up turns your ideas into a visual blueprint, making sure everyone’s on the same page. 

4. Finalize Designs and Book the Date 

If you’ve left your initial call feeling confident this florist can bring your wedding vision to life, it’s time to finalize those designs and book. Remember: wedding vendors book out months, if not years, in advance. So, when you’ve decided on a florist, you want to book as soon as possible. You’ll start by finalizing your floral needs and designs. Considering the quantity and quality of arrangements needed, Flowers Valley can give you a final price. 

If you’re happy with the number of arrangements, the designs, and the price, it’s time to sign the contracts. Before putting pen to paper, go over all the details once more. Despite your best efforts to communicate your floral preferences, there might still be some overlooked details. That’s why you’ll want to ensure you're on the same page before signing your contract.

5. Final Check-Up Call 

After narrowing down your options and booking the date, you’ll have a final check-up call. This typically happens one month before the wedding to ensure everything is perfect. You’ll go over wedding day logistics like set up and tear down, discuss any harsh weather conditions, and establish a day of contact—the point of contact the florists will reach out to on your wedding day for questions. 

This is not your chance to change a bunch of things. While searching the internet for inspiration, you might come across other themes that catch your eye. But we cannot stress this enough: once you’ve settled on a theme, stick with it. Switching up your designs at the last minute can be expensive and confuse you, your florist, and other vendors.

Then, it's time for the big bloom!

Flowers Valley is Ready to Turn Your Floral Vision into a Luxurious Reality 

You want to ensure you’re hiring a wedding florist you can trust—one who has experience transforming ordinary venues into dreamy wedding spaces filled with luxury floral arrangements. This is where the experts at Flowers Valley come in. With over 15 years of experience and numerous awards, our team specializes in creating luxury floral designs that go above and beyond in the San Fransisco Bay area. We work closely with each couple to create stunning, personalized florals that will make your special day unforgettable.

Don't let your wedding flowers be an afterthought. Contact us today for a custom proposal, and let's bring your floral dreams to life. Your perfect wedding awaits.