Tips For Creating A Wedding Mood Board To Share With Vendors

Creating a wedding mood board is the ultimate first step for those starting their wedding planning journey. Yes, this means before budgeting, vendor consultations, or picking out designs. But we know what you’re probably thinking: are mood boards actually useful? Yes! A well-crafted mood board transforms your ideas into a visual blueprint to help convey your vision to vendors, ensuring everyone is on the same page. Ultimately, it ensures clear communication and accurate pricing estimates while giving the pros space to provide expert advice to elevate your ideas.

While creating a mood board may seem straightforward, a lot goes into making one that will actually be useful. Tossing random Pinterest finds together can be overwhelming, and there are much better ways to put together a collection of ideas. To ensure your board is a helpful tool for you and your vendors, here are some expert tips for creating one you’ll be eager to share with your wedding team. 

1. Discuss Your Vision With Your Partner 

Before diving into wedding planning, it’s essential for you and your partner to get on the same page—not just about your budget but also your overall vision. That’s why starting with a brainstorming session is so important. You’ll be able to discuss larger details like your ideal wedding season, color palette, and overall budget. 

Remember to address non-negotiables, too. What wedding details are non-negotiable for each of you? What things do you feel are unnecessary? Having these conversations from the beginning will ensure you’re on the same page and aligned for your initial vendor meetings, including your florist.

2. Create Digital Mood Boards 

While cutting out pictures from wedding magazines and crafting a physical mood board can be fun, it’s not the most practical for sharing with your vendors. Remember, mood boards are for more than just personal inspiration—they’re tools that your florist and other vendors rely on to bring your vision to life. That’s why you should create electronic mood boards on platforms like Pinterest, Canva, or similar that are easy to share with your wedding team. 

3. Make Multiple Mood Boards Tailored to Specific Vendors 

You don’t need to stick to just one mood board. Of course, you’ll want to start by creating a single wedding mood board that captures the overall aesthetic of your big day, but why stop there? Create separate, organized boards for each wedding category, like florals, fashion, and signage.

Tailoring mood boards for specific vendors allows you to communicate your vision. For example, a floral mood board with images of bouquets, centerpieces, and ceremony arrangements that align with your vision will help your florist nail the desired look. By investing time into creating multiple boards, you’ll ensure they are practical and valuable for each vendor. 

4. Highlight Both Likes and Dislikes 

While scrolling through Pinterest, you’ll come across many wedding ideas that catch your eye—and plenty that don’t. Believe it or not, your wedding dislikes are equally as important as those ideas you like. When you meet with your florist, it’s easy to focus on sharing what you like, but showing them what you dislike is just as valuable. Knowing both sides allows vendors to make expert suggestions to nail your luxury vision. So, if you stumble across something that doesn't match the vibe you’re going for, save that too. 

5. Keep Each Board Organized and Concise

Scrolling through wedding inspiration is always exciting, and it’s easy to go overboard when saving images to your mood boards. But keeping your boards organized and concise is key to making them a useful tool for you and your vendors. Instead of saving every photo that catches your eye, carefully select images that align with your vision. Limiting your mood board to essential details will inspire your vendors without overwhelming them!

6. Remain Open Minded When Sharing With Vendors 

The purpose of a mood board is inspiration, and that’s exactly what it should be. It’s to organize your ideas, serving as a starting point for your wedding design. So, every idea you save shouldn’t be locked in. When reviewing your mood board with your florist, come with an open mind. Details may evolve and change after your initial meeting, and that’s perfectly okay! You’ve hired professionals for a reason, so trust their insights and stay open-minded as you narrow down your wedding floral design. 

The wedding planning process is not easy, and creating your mood board is just the start. It takes a team of talented professionals to turn a collection of ideas into your dream wedding. This is where the experts at Flowers Valley come in. With over 15 years of experience and numerous awards, our team specializes in creating luxury floral designs that go above and beyond in the San Francisco Bay area. We work closely with each couple to create stunning, personalized florals that will make your special day unforgettable.

Don't let your wedding flowers be an afterthought. Contact us today for a custom proposal, and let's bring your floral dreams to life. Your perfect wedding awaits.